How to Use the GETPIVOTDATA Function in Excel
Today, we’re going to discuss the GETPIVOTDATA function, a valuable tool in both Excel and Google Sheets that enables you to extract data from pivot tables for more tailored reports or analyses.
How it works
The GETPIVOTDATA function is used to retrieve data from a pivot table. It requires at least two arguments: the name of the field and any additional items that pinpoint the exact data point you wish to extract.
The syntax for GETPIVOTDATA is as follows:
=GETPIVOTDATA(data_field, pivot_table, [field1, item1, field2, item2], ...)data_field: The name of the value field from which data will be retrieved.pivot_table: A reference to any cell within the pivot table.field1, item1, field2, item2: These are optional arguments that help specify exact data points. You can include multiple pairs of field and item to refine your data extraction.
Examples of usage
Example 1: Single data point
Consider a pivot table that displays sales data, and you need to extract the total sales amount. The formula would look like this:
=GETPIVOTDATA("Sales", A1)Here, “Sales” is the data field name in the pivot table, and A1 refers to any cell within that pivot table.
Example 2: Multiple criteria
To extract data based on specific conditions, you can augment the formula with field-item pairs. For example, to obtain the sales amount for a particular product (“Product A”) and a specific region (“East”), you would use:
=GETPIVOTDATA("Sales", A1, "Product", "Product A", "Region", "East")Example 3: Dynamic references
You can also make your data retrieval criteria dynamic by referencing cells that contain these criteria. Here’s how you could set it up:
| Criteria | Value |
|---|---|
| Product | B2 |
| Region | B3 |
=GETPIVOTDATA("Sales", A1, "Product", B2, "Region", B3)This approach allows for easy adjustment of criteria in cells B2 and B3 without needing to alter the formula itself.
The GETPIVOTDATA function is incredibly useful for precisely extracting data from pivot tables based on defined conditions, facilitating deeper analysis or more customized reporting.
More information: https://support.microsoft.com/en-us/office/getpivotdata-function-8c083b99-a922-4ca0-af5e-3af55960761f